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Technology To Connect Seniors

Our Mission

To create new technology to enable seniors to safely and easily connect with their loved ones – whether they live independently or in a long-term care facility.

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Privacy and Security

When using video chat apps and sites

Many people assume that since they are not discussing matters of national interest that they don’t really need to worry about privacy and security when visiting with friends and relatives online. It’s true that hackers would love to get a hold of state secrets but they are also on the lookout for your personal information. Here are a few things to consider before starting your next video chat with your grandkids.

Remember to be skeptical when someone contacts you claiming to be: a relative, from your bank or credit company, a government official. Even if  they have your name, account number, Social Insurance Number, phone number, address or any other details. These pieces of information are relatively easy for a scammer to access and use to manipulate you.

Privacy

  • Ensure you set a password or entry key code to your teleconference session.
  • Before downloading software, read the company’s privacy policy to ensure that they do not share/sell your information to third party companies.
  • Set up the software to always start the call with your audio and video off. This will ensure that you aren’t broadcasting until you are ready.
  • Be sure to never post the link, password, meeting number openly.
  • Physically close the camera (if it has a lens cover) or block it with a sticker when not in use.
  • Use blurred backgrounds or generic backgrounds to prevent information/people in the background from being accidentally recorded.
  • Be very cautious about discussing personal information like health or financial information.
  • Create a new or temporary email address and use false information to register your account.

Security

  • Undetected malware on your device may leave your videoconference contents easily viewable.
  • Make sure you download the video conferencing software from the manufacturer or verified app/game store. Often hackers will post links to similar sounding products or websites with similar spelling.
  • Ensure that the antivirus software on your device is installed and up to date.
  • Disable the recording function in the software.
  • Check to make sure the software you are using is ‘end-to-end’ encrypted.
  • Utilize password and account management best practices: use strong passwords, never repeat them on more than one account, use a password manager to store your passwords, and change them regularly

Resources for Seniors and Long-Term Care Staff

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Managing Privacy During Virtual Family Visits – Toolkit

As the world continues to adapt to the demands of our new reality, in this era of COVID-19 and social distancing, many residents in long-term care homes have turned to the use of various virtual platforms to connect with and keep in touch with loved ones. This toolkit explores unique privacy and security concerns encountered during these virtual visits. It presents practical tools to manage the rapidly evolving privacy threats and mitigate potential losses and misuse of residents’ personal information.

View Resource

Zoom

A helpful introduction on the advantages and disadvantages of Zoom, how to use, and privacy information.

why Zoom?

A big part of Zoom’s appeal is simplicity. It’s easy to get started, the app is lightweight, and the interface is relatively intuitive to use with popular features like Gallery View — a mode that allows you to see every person on the call at once — built right into the app.

Zoom Privacy

Get Started With Zoom

Advantages

Free plan supports up to 100 people

Reliable connectivity and conferencing quality

User-Friendly and uncomplicated interface

Google Calendar support

Disadvantages

Uses a lot of processing power on devices

Free sessions are only 40 minutes

Zoom bombing – unwanted individuals can crash a meeting

Too many subscriptions and add-ons

How to use Zoom

Source

Mobile Compatibility

Android

iOS

Desktop Compatibility

Windows

macOS

Safety and Privacy Concerns

False end-to-end encryption claims

Zoom claimed that it’s video-conferencing was end-to-end encrypted, meaning that only the people attending the meeting could see the video or chat messages. However, in reality Zoom management had the means to view the video calls and chats if they wanted to, meaning hackers could also find a way. While this deceptive practice has been corrected, it does not set a good track record, and end to end encryption is not enabled by default.

Source

Zoom bombing

Zoom bombing occurs when an uninvited user joins a meeting and hijacks the meeting by taking over the screen share function and showing offensive or obscene materials. This can happen because the unique meeting ID can be leaked, randomly guessed, or in case of a public meeting, be accessed by anyone. While moderators can kick out these bad actors, it might be too late to stop them from posting bad content.

Source

Sharing of information with Facebook

The Zoom app on Apple devices was caught sending user data to Facebook such as their location, device models, operating systems, and carriers. Although many other apps do this, Zoom did not state this practice in their privacy policy, as was subject to legal action. While this practice is no longer happening, it does not set a good track record.

Source

Mozilla tips on how to control your data

The company mentions clear criteria to define retention periods, promises to not store data for longer than needed to offer services or as required by law. Hosts of Zoom calls can password-protect saved calls, password-protect meetings, lock a meeting to prevent new participants, turn on/off enter and exit chimes, mute participants on the call, and even remove participants from the call. All Zoom participants have the ability to annotate the video of a call, but only hosts can clear all annotations and disable annotation for everyone. In the paid version, Zoom hosts are able to record meetings, with the option of saving the recording locally to their hard drive or remotely to Zoom’s cloud.

Source

View Resource

WhatsApp

A helpful introduction on the advantages and disadvantages of WhatsApp, how to use, and privacy information.

why WhatsApp?

What makes this app appealing is that it works on various phone and computer operating systems, so you can continue your conversation anytime, anywhere. It can also take advantage of Wi-Fi and cellular data to make one-on-one or group calls, reducing the need for expensive calling charges. WhatsApp uses your phone’s cellular or Wi-Fi connection to facilitate messaging and voice calling to nearly anyone on the planet, alone or in a group, and is especially nice for families and small collaborative workgroups. The app lets you make calls, send and receive messages, and share documents, photos, and videos. WhatsApp is completely free — with no fees or subscriptions

Whats App Privacy

Get Started With Whats App

How to use Whats App

Source

Mobile Compatibility

Android

iOS

Desktop Compatibility

Windows

macOS

Safety and Privacy Concerns

Forced Facebook sharing data

There are many apps that share data with other companies, however, they also have an option to opt out of such services. However, Facebook, who owns WhatsApp, has given its users an ultimatum to either accept it’s updated privacy policy, or to not use the app at all. The new policy allows WhatsApp to share with Facebook, and other Facebook owned companies. Data that includes your phone number, other peoples’ phone numbers stored on your device, profile picture and names, statuses, as well as diagnostic data. This allows Facebook to build a profile of you, even if you don’t have a Facebook account.

Source

Unencrypted backups

While WhatsApp provides end to end encryption, meaning that only you and whoever you are talking to can see the contents of the message or video, by default the backups of such messages are not encrypted. Messages from your friends, family, and important contacts on your device can be saved to a cloud server such as Apple’s iCloud or Google Drive. However, these messages have already been decrypted on your device, meaning that you can read them. Backing up these files means that any breaches into these locations (while unlikely) can lead to a lot of personal and sensitive data being leaked. However, WhatsApp does provide secured chat backups, but it is disabled by default.

Source

Unclear content review system

WhatsApp provides a system for reporting messages that are inappropriate, abusive, or offensive. However, this system of reporting is not very transparent. WhatsApp claims that only the user can trigger a report, and that the offending content as well as the four previous messages are sent to WhatsApp for review. Additionally, unencrypted info can also be scanned, such as phone numbers of the reported. The lack of clarity is concerning, as there’s nothing stopping WhatsApp from changing this system like they did to their Privacy Policy to include all messages and content, or implement a system to look for keywords. 

Source

Mozilla tips on how to control your data

The only way mentioned in WhatsApp’s policy to delete personal data is to delete the full account. This deletes your account info and profile photo, deletes you from all WhatsApp groups, and deletes your WhatsApp message history. It can take up to 90 days to delete the data. Copies of your information may also remain after the 90 days in the backup storage, ‘to recover in the event of a disaster, software error, or other data loss event’.

Source

View Resource

Facetime

A helpful introduction on the advantages and disadvantages of Facetime, how to use, and privacy information.

Why Facetime?

Apple’s FaceTime app works on Wi-Fi, so one major benefit it has over your regular Phone app is that it can make free internet-based calls anywhere you have a Wi-Fi connection. You can use FaceTime from home, a hotel, restaurants, or any Wi-Fi hotspot without the need for quality mobile service. Plus, since Wi-Fi is supported, it works on not only iPhone but also iPod touch, iPad, and Mac. FaceTime also runs on cellular networks, so you can use it away from home, too, via your device’s mobile data plan.

Facetime Privacy

Get Started With Facetime

Advantages

A free application that comes preinstalled in Apple devices

Optimized software to run smoothly on Apple devices

Quick and easy to setup and use

Calls are end to end encrypted

Disadvantages

Can only be used on Apple devices

No text based messaging and chat

How to use Facetime

Source

Mobile Compatibility

iOS

Desktop Compatibility

macOS

Safety and Privacy Concerns

Facetime security bug

While Apple, the creators and owners of FaceTime, have a very good track record with regards to privacy and security compared to other tech companies, there was a security bug where callers could initiate a FaceTime call and listen in on the recipient before the call was accepted. While this issue has now been fixed, it is important to keep in mind that issues like these can occur regardless of the software, or company. Furthermore, Apple was slow to respond to the issue, waiting for six days to address the issue.

Source

Group spam calls

Some bad actors have been using FaceTime’s group call feature to bombard others up to 20 times, during late hours of the night. They are able to call up to 31 people at a time, and the moment you hang up, another call comes in as someone in the group who missed the initial call follows up with a call back, causing a chain reaction. The problem exists as FaceTime does not have the ability to accept only calls coming from the user’s contact list. Instead it’s similar to a phone number, where anyone can call as long as they have the number. While it is possible to block numbers from calling on FaceTime, users must do so manually, so it becomes a long process of blocking the numbers one by one.

Source

Mozilla tips on how to control your data

Apple retains personal data only for so long as necessary to fulfil the purposes for which it was collected, as described in this Privacy Policy, in their service-specific privacy notices, or as required by law. No specific data retention periods are provided. Hosts and participants all have the same level of control, from muting their own mic to switching from their phone’s front-facing camera to the rear. FaceTime centers video conference calls around group chats within the iPhone’s Messages app. Anyone within a specific group chat can join the group FaceTime call at any time.

Source

View Resource

Google Duo

A helpful introduction on the advantages and disadvantages of Google Duo, how to use, and privacy information.

why Google Duo?

Google Duo is unlike other video calling services in that it is extremely straightforward and easy to use. All you need to do is sign in to the app, select a contact you wish to call, and tap the video call button. The interface is as minimal as it gets; you just see a list of contacts that have Duo installed, and there’s the option of inviting your friends over for those that don’t already use Duo.

Google Duo Privacy

Get Started With Google Duo

Advantages

See who is calling by using the Knock Knock Feature

User friendly and intuitive interface

End to end encryption

Free on both Apple and Android devices

Disadvantages

No instant messaging, only video and voice calls

Requires a phone number to get started

How to use Google Duo

Source

Mobile Compatibility

Android

iOS

Desktop Compatibility

Windows

macOS

Safety and Privacy Concerns

Video conferencing spy bug

Similar to the FaceTime bug where callers can see and hear from the recipient’s device before they’ve actually accepted the call, Google Duo also had this issue. Interestingly enough, this issue was discovered by a researcher working for Google Project Zero, rather than a user, and the issue has since been fixed. This goes to show that you should always exercise caution when using any type of software.

Source

Mozilla tips on how to control your data

Google provides various privacy controls, accessible via Google Privacy tools. There are several clearly defined ways to delete personal data, including deleting data from separate services or deleting a whole Google Account. The retention periods are also listed in the Policy. Google also offers a possibility to set chat retention rules via its Vault service. For Google Duo, hosts can start calls, mute, and stop calls. Once someone is admitted into a meeting, they automatically have the ability to present.

Source

View Resource

Skype

A helpful introduction on the advantages and disadvantages of Skype, how to use, and privacy information.

why Skype?

Whether you’re working from home or looking for a way to chat with others using video, Skype has broken traditional barriers to communication. Along with chatting with people in your in-app contacts, you can also use it to make international calls. If the person you’re talking to also uses a Skype account, talking to them doesn’t cost anything extra. For an extra charge, however, you can call and text your non-Skype contacts on their cellphones.

Sype Privacy

Get Started With Sype

Advantages

Free Skype to Skype video and voice calls
Available on many devices
Skype to Skype calls are encrypted
Ability to call cellphone and landlines for a fee

Disadvantages

Landline and international calls are not encrypted
Contains advertisements

How to use Sype

Source

Mobile Compatibility

Android

iOS

Desktop Compatibility

Windows

macOS

Safety and Privacy Concerns

End-to end encryption is not enabled by default

You may have read previously about what end-to-end encryption is, but if you haven’t, it is simply a way to keep the conversation between you and whoever you are talking to, private. This means only you and the other party can see or hear what the content of the message is. While Skype does offer this feature, it is not enabled by default, meaning Microsoft, the owners of Skype, can tap into your messages if it wants to, or is requested by the government. If you are uncomfortable with the fact that someone can snoop around your messages when you’re talking to your family, it is best to enable the “Private Conversation” feature in Skype to enable end-to-end encryption.

Source

Using conversations to improve services

In order to improve Skype calls and the Microsoft virtual assistant Cortana, Microsoft hired contract workers from China to review Skype calls. What is concerning is that access to these call recordings was passed from one contractor to another in the form of an email containing the login credentials. This means that access to voice recordings could easily have been sold or stolen. While Microsoft has rectified this issue by moving these review programs to secure facilities, it is better to just opt out of these review processes and enable the “Private Conversation” feature when talking or messaging on skype. 

Source

Mozilla tips on how to control your data

You can control or access your data via the Microsoft Privacy Dashboard. Microsoft does not state how long your data is kept for. Skype allows hosts to add and remove people from calls, mute users, toggle video and subtitles on and off, share screen, send an emoji reaction, and record calls. Those who pay for Skype for Business can choose who can enter, disable instant messages, mute all participants and block participants’ video.

Source

View Resource

Video Chat Safety Tips

From our KnowledgeConnect program this sheet highlights how to have video chats safely and privately.

View Resource

Share your opinion

KnowledgeConnect - Family and Friends of Seniors Survey

1. This survey is intended to be completed by individuals who had a family member or friend who was of senior age and living independently during the pandemic closures and restrictions. If this does not apply to you please return to the main page and complete the survey(s) that apply to your situation during the pandemic. Thank you.(Required)
2. Do you feel that your senior family/friend had sufficient contact with family and friends during the pandemic restrictions?
3. BEFORE the pandemic restrictions, did your senior family/friend have access to an internet-connected device (computer/laptop, tablet, Ipad, cellular phone)?
4. DURING the pandemic restrictions, did your senior family/friend have access to an internet-connected device (computer/laptop, tablet, Ipad, cellular phone)?
5. Which of the following do you think were barriers to your senior family/friend's access to an internet-connected device (computer/laptop, tablet, Ipad, cellular phone)?
6. If you had a virtual visit with your senior family/friend during the pandemic (ie. a video call where you could both see and hear each other), which programs or platforms did you use?
7. Which of the following devices did you and your family/friend utilize for virtual visits?
8. Was the device YOU used to connect virtually with your family/friend:
9. Was the device YOUR SENIOR FAMILY/FRIEND used to connect virtually with you:
10. Which of the following, if any, frustrations did you experience related to technology when connecting virtually with your family/friend?
11. Which of the following, if any, general frustrations did you experience when connecting virtually with your family/friend?
12. Which of the following would you say are some of the challenges for your senior family/friend with conducting virtual visits?
13. Was your own comfort with the technology (either your device or the software used) a factor in the success of connecting virtually with your senior family/friend?
14. Was your senior family/friend's comfort with the technology (either their device or the software used) a factor in the success of connecting virtually with them?
This field is for validation purposes and should be left unchanged.

KnowledgeConnect - LTC Facility Staff Survey

1. This survey is intended to be completed by LTC staff who worked during the pandemic closures and restrictions. If this does not apply to you please return to the main page and complete the survey(s) that apply to your situation during the pandemic. Thank you(Required)
2. Overall, how would you describe the level of impact to the residents' mental and emotional well-being caused by the pandemic-related restrictions?
3. BEFORE the pandemic, did the residents in your LTC facility have access to, and/or assistance with, a laptop, tablet, Ipad, or regular computer?
4. DURING the pandemic restrictions, did the residents in your LTC facility regularly have access to, and/or assistance with, a laptop, tablet, Ipad, or regular computer?
5. Do you feel that the residents in your LTC facility had sufficient contact with family and friends during the pandemic restrictions?
6. Which of the following do you think were the barriers to increasing the residents' access to, and/or assistance with, a laptop, tablet, Ipad, or regular computer?
7. When assisting residents to connect with family and friends virtually, which of the following programs or platforms did your LTC facility utilize?
8. When assisting residents to connect with family and friends virtually, which of the following devices did your LTC facility utilize?
9. Were some of the devices used:
10. Which of the following, if any, frustrations did staff experience when assisting residents to connect virtually with family and friends?
11. Which of the following, if any, frustrations did residents express when connecting virtually with family and friends?
12. Which of the following, if any, frustrations did the family and friends express when connecting virtually with the residents at your LTC facility?
13. Which of the following would you say are the biggest resident challenges with conducting virtual visits in a LTC facility environment?
15. Were staff provided with technical training on the platforms to be used to conduct virtual visits?
16. Were staff provided with training on online privacy or protecting personal information online before assisting residents with virtual visits?
This field is for validation purposes and should be left unchanged.

KnowledgeConnect - LTC Resident Family and Friend Survey

1. This survey is intended to be completed by individuals who had a family member or friend living in a LTC facility during the pandemic closures and restrictions. If this does not apply to you please return to the main page and complete the survey(s) that apply to your situation during the pandemic. Thank you(Required)
2. Overall, how would you describe the level of impact to your mental and emotional well-being caused by the pandemic-related restrictions at the LTC facility?
3. BEFORE the pandemic, did your family/friend living in the LTC facility have access to, and/or assistance with, an internet-connected device (computer/laptop, tablet, Ipad, or cellular phone)?
4. DURING the pandemic restrictions, did your family/friend living in the LTC facility regularly have access to, and/or assistance, with an internet-connected device (computer/laptop, tablet, Ipad, or cellular phone)?
5. Do you feel that your family/friend living in the LTC facility had sufficient contact with family and friends during the pandemic restrictions?
6. BEFORE the pandemic restrictions, did your family/friend's LTC facility staff assist them to have virtual visits with you?
7. DURING the pandemic restrictions, did your family/friend's LTC facility staff assist them to have virtual visits with you?
8. DURING the pandemic, which of the following do you think were barriers to increasing your family/friend's access to, and/or assistance with, an internet-connected device to conduct virtual visits?
9. Which of the following programs or platforms did the LTC facility utilize for virtual vists with your family/friend?
10. Which of the following devices did your LTC facility utilize for virtual visits with your family/friend?
11. Were some of the devices used:
12. Which of the following, if any, frustrations did you experience related to technology when connecting virtually with your family/friend living in the LTC facility?
13. Which of the following, if any, general frustrations did you experience when connecting virtually with your family/friend living at the LTC facility?
14. Which of the following would you say are the biggest challenges for your family/friend living in the LTC facility with conducting virtual visits?
16. Were the LTC facility staff able to assist you with any technical issues that occurred during the virtual visits?
17. Was your own comfort with the technology (either your device or the software used) a factor in the success of connecting virtually with your family/friend living in the LTC facility?
This field is for validation purposes and should be left unchanged.

KnowledgeConnect - Seniors Living Independently Survey

1. This survey is intended to be completed by individuals who were of senior age and living independently during the pandemic closures and restrictions. If this does not apply to you please return to the main page and complete the survey(s) that apply to your situation during the pandemic. Thank you.(Required)
2. BEFORE the pandemic, did you have access to an internet-connected device (laptop/computer, tablet, Ipad, cellular phone)?
3. DURING the pandemic restrictions, did you have access to an internet-connected device (laptop/computer, tablet, Ipad, cellular phone)?
4. Which of the following were barriers to your access to an internet-connected device (laptop, tablet, Ipad, cel phone or regular computer)?
5. Do you feel that you had sufficient contact with family and friends during the pandemic restrictions?
6. Which, if any, of the following devices do you use regularly?
7. How would you rate your comfort level with using the internet for online banking, online shopping, online research, etc.?
8. On average, during the pandemic how often did you use the regular telephone (land line phone) for verbal conversation?
9. On average, during the pandemic how often did you use a cellular phone for verbal conversation?
10. On average, during the pandemic how often did you use a computer/laptop/tablet/cellular phone for email or text conversation?
11. On average, during the pandemic how often did you use a computer/laptop/tablet/cellular phone for virtual conversations? (ie. a video call or videoconference where you could both see and hear the other individual)
12. If you connected virtually with your family/friends during the pandemic, which programs or platforms did you use?
13. When selecting a platform or program to use for virtual visits, which of the following did you consider?
14. Have you ever read the Privacy Policy of the platform or program you used for virtual visits?
15. Which of the following devices did you use to connect virtually with family/friends?
16. Was the device you used to connect virtually with your family/friends:
17. Which of the following, if any, frustrations did you experience related to technology when connecting virtually with your family/friends?
18. Which of the following, if any, general frustrations did you experience when connecting virtually with your family/friends?
19. What would you say are the biggest challenges for you as a senior with connecting virtually with family/friends?
20. Was your comfort with the technology (either your device or the software used) a factor in the success of connecting virtually with your family/friends?
21. When you required assistance with your device or software, which of the following did you utilize?
This field is for validation purposes and should be left unchanged.

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